|Office of Research|
Partnering for our Future
It has been a great year for research, with amazing world-changing discoveries and research advances. We have tripled our research funding over the last twenty years ($1.15B)! In this time of grim economic news worldwide, the success of our researchers and their importance in melding education with research is a source of pride for all of us.
Our current success builds on a long tradition of excellence. In honor of the 150th anniversary of the University of Washington, the Office of Research built a research timeline and posted it on our research home page. I was fascinated by the visual representation of our development as a top-tier research university, and viewing it underscored the importance of our strong foundation in supporting our current achievements.
In order to maintain this tradition of excellence, it is even more important than ever that we support collaborations. Throughout this newsletter you will see examples of how the Office of Research is partnering with our campus stakeholders, and the positive outcomes of this teamwork. We have made a great deal of progress, and couldn’t have done it without your input, knowledge and participation. Clearly, we can reach important and lofty goals if we partner together. Thank you, for all of your help.
As many of you know, the landscape of federally-funded research is changing rapidly. New and burdensome requirements, such as those involving Financial Conflicts of Interest (see article below), are being instituted by federal agencies, with little time to respond. The Office of Research is committed to minimizing the campus burden from these new rules. We will proactively update our systems to automate processes whenever possible, communicate any changes or updates with campus on a regular basis, and provide the necessary trainings. We are dedicated to a culture of excellent customer service, and I invite you to keep us apprised of ideas, comments, and any other feedback that will help us help you.
We truly value your thoughts and ideas. Please feel free to communicate with us at any time at firstname.lastname@example.org.
The UW’s FCOI policy is being revised so that it complies with new Public Health Service (PHS) regulations which go into effect August 24, 2012. Implementation processes to ensure compliance with the new regulations will be completed by August 24, 2012.
For all investigators:
For PHS-funded investigators:
For more information and access to the FCOI training for PHS-funded investigators, visit our Web page.
It is with mixed emotions that we announce the resignation of Lynne Chronister, Assistant Vice Provost for Research and Director of the Office of Sponsored Programs. Lynne joined the University of Washington in January of 2008, and has been working tirelessly for the UW to build a strong, stable and knowledgeable staff, especially by enhancing the work environment within OSP. In addition, she has contributed greatly to improving communication with our campus stakeholders, developing training for research administration, and facilitating process improvement efforts. Lynne has admirably served as the principal liaison to our research sponsors and as a key advocate for new initiatives, including industry relations.
Lynne has accepted the position of Vice President for Research at the University of South Alabama, where she will have oversight of sponsored programs, contract and grant accounting, research compliance, and technology transfer. This decision also has an exciting personal aspect as her grandchildren live nearby in Mobile. While her departure is truly a loss for the UW, given how this opportunity provides a combination of professional advancement and being closer to family, we concur that this is the right time and the right place for Lynne’s career. She will be leaving the UW in mid-July.
Carol Rhodes, currently the Associate Director for Operations and Compliance in OSP, will serve as the Interim Director for OSP effective July 16, 2012. We have begun our preparations to conduct a national search for a permanent OSP Director.
Lynne has been an invaluable asset to the UW, and though we will greatly miss her, please join us in wishing her all the best in her new role.
Research Administration Data Consolidation Project (RADC)
The RADC is continuing to partner with UW Tech Information Management and the Office of Planning and Budgeting to migrate research data to the centrally located, campus-wide enterprise data warehouse solution. The project goal is to provide timely access to quality data. Examples include:
Future improvements include:
Overall the efforts to make data accessible will provide access to data, and enable an analytical view of the research as it pertains to the University of Washington.
Closing out your Grant or Contract (Closeouts)
The new GIM 39 on Closeouts of Sponsored Programs is all about supporting faculty in fulfilling their sponsor’s closeout requirements. In response to communication from federal agencies that no new funding would be awarded from the agency unless delinquent final reports were submitted, OSP drafted and widely vetted GIM 39. The results are a notification system, a guide, a dedicated email account for PIs to send copies of their submitted reports, and an escalation process for delinquent reports.
What is the process?
The new reminder process has been a success. Over 99% of the final technical reports for grant funding due from UW PIs to federal sponsors since June 26, 2011, has been submitted on time!
If you have questions, email email@example.com.
Don’t Fear the RPPR (Research Performance Progress Report)
Do you receive funding from NIH? If so, you may have recently noticed an option to submit your progress report in NIH’s eRA Commons site, called RPPR. RPPR, which stands for “Research Performance Progress Report,” is a new federal-wide uniform progress report format mandated by the Office of Management and Budget. The UW, along with six other institutions, is currently piloting the use of the RPPR format within eRA Commons, which will ultimately replace the eSNAP process.
As a pilot institution, UW has the opportunity to get an advance look at, and to influence NIH’s implementation of, the RPPR process. However, to do so we need your input. By using RPPR and sending us your feedback, you will help influence an optimal progress reporting experience going forward for you and the University. Before you do, though, please be sure to check out the full details at the University of Washington RPPR web page.
We have NIH’s ear. Use RPPR for your next NIH progress report, be heard, and you will have no need to fear the RPPR! To give your feedback, please contact Carol Rhodes, Associate Director, Office of Sponsored Programs (firstname.lastname@example.org) or Kristina Hyman, Program Operations Specialist, Learning and Business Support Team, OSP (email@example.com). All comments are welcomed and will be coordinated as a University response to NIH.
Research Roadmap: Tracking A Submitted Research Compliance Protocol
Managing the timely submission of a grant proposal can be challenging for researchers when they don’t know where their submitted compliance protocol is in the process. At this time, they must contact OSP or compliance offices to learn the status.
To simplify the process, the Research Roadmap Program is working on the Protocol Status Transparency project whose goal is to display the status of submitted Human Subject Division (HSD), Office of Animal Welfare (OAW), or Environment Health & Safety (EH&S) protocols on a website available to researchers and central offices. Currently, the Research Roadmap Program is compiling a list of available statuses within the systems. They are also investigating ways of linking the grant submission system data to the compliance systems data.
The project is in the early stages of the discovery phase; feasibility report out will be provided in 2013.
Research Roadmap Sets Course on Training
With training delivered by many units across campus, finding and tracking training requirements for each grant can be a challenging and complex maze for researchers to navigate. Tracking training requirements is complex because:
To streamline the process, the Research Roadmap Program has kicked off a project to build an online tool which will display the training that research team members have taken and the training they need to complete.
The Research Roadmap team is currently gathering information about the data requirements from each compliance organization and determining how the data can be consolidated. The next step will be to bring together and automate the required training rules and alert research teams about current required research training obligations. Look for the first version in 2013.
In the future, required training will become part of an enterprise solution. In the meantime, the Research Roadmap Program will continue to find ways to reduce the administrative burden to researchers.
CPMG sponsored by the Office of Research supports the development and submission of high-quality and complex grant and contract proposals. At this time the service is provided at no charge.
What we do
Working with investigators we:
Led by Drs. Brooke Trinh and Kimberly Littlefield, the CPMG has supported individual and teams of investigators who have submitted complex proposals to a variety of sponsors including NSF, NIH and USAID. For information or to request services, please contact CPMG. Requests will be reviewed by the CPMG team and the Vice Provost for Research. Decisions will be based on the complexity of the proposal and staff availability.
iSTAR is the strategic and organizational improvement effort in the Office of Research (OR). Our top priority is to provide excellent customer service to our stakeholders. See our webpage for our metrics designed to help measure our effectiveness. Selected highlights include:
Education and Outreach
Did you know...
In honor of our 150th anniversary, we are pleased to present a timeline of education and research at the UW. Take a tour of our beginnings from a small university of 30 students in the territory of Washington to the premier university we are today.
Highlights include stories like the first open-heart surgery in the Pacific Northwest (1956) and the world's first genetically engineered vaccine against a human disease (1981).
Many thanks to the team who worked on the 150th timeline; our content gatherers and our great web group. Great job!!!