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Mary Lidstrom

Mary Lidstrom, Vice Provost for Research


Sequestration News

Dear Colleagues,

The Office of Research has been monitoring communications and information regarding the federal government sequestration that took effect March 1.  The major impact to the University of Washington will be to our research enterprise. Unless Congress intervenes, we are estimating that our research program will lose approximately $83 million out of $1.08 billion in federal grant and contract funding. Unfortunately, this will mean that many outstanding projects are simply not going to be funded.

Although several federal agencies have shared general information on sequestration with the grantee/university community, there are few specifics at this time.

NIH has published a notice that non-competing continuation awards are currently being funded at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level).  Final levels of FY 2013 funding may be reduced by sequestration.  At the February meeting of the Council on Government Relations, Salley Rockey of NIH noted that while the various Institutes and Centers may implement budget cuts differently, the average reduction for each will be approximately 5.1%.

NSF published an important notice to heads of NSF awardee organizations indicating that appropriations of the NSF will be reduced by 5 percent as a result of the sequestration order. In this notice NSF cites a set of core principles that includes maintaining existing awards. However because sequestration is taking place mid federal fiscal year, the impact is expected to be greater. NSF expects the major impact to be in the reduction of new research grants and cooperative agreements, anticipating this to be reduced by approximately 1,000.’

It appears that many agencies are trying to determine how to implement the mandatory budget reductions. It is likely that UW investigators will see a wide range of methods used by federal sponsors over the remainder of the federal fiscal year to implement the mandatory cuts. It is unlikely that more details will be forthcoming until the current Continuing Resolution is resolved. It is due to expire on March 27, 2013.

Please remember that even without sequestration, federal awards can be altered and reduced at any time.  It is important to always be cautious when anticipating future federal funding. 

We anticipate that we will likely see:

  • Revised awards with reductions in funding for the current award years and well as future years (except NSF, as discussed above. Other agencies may try to reduce this as well). Agencies and the divisions within the agencies will have the ability to assess the cuts as they find necessary, so we won’t necessarily see across the board cuts
  • A reduction in the number of new awards being funded overall from all agencies
  • Delays in funding and receipt of award notices and contracts from all agencies
  • Slow-down in new funding opportunities, RFA’s and RFP’s announced from all agencies
  • Possible reductions in approvals of carry-forward from one year to the next

I have been preparing for sequestration by working with the deans of our schools and colleges, research administrators and our staff, to minimize any immediate disruptions to our research programs. 

We will be disseminating information as it becomes available. The Office of Planning and Budgeting will be providing informational briefs to keep our community apprised.

Mary Lidstrom, Vice Provost for Research


Research in the Community

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The Research Roadmap Program

The Research Roadmap Program is a collaborative effort between several UW schools and support units.  The long term goal of the group is to provide a single place for researchers to manage all activities related to conducting research throughout the projects lifecycle.  In the short-term, the group is focused on building tools and processes to minimize administrative burden so that more research can be done at the UW. 

To help reach the short and long-term goals of the program, the Research Roadmap Advisory Group* is kicking off a project called, “Required Training” which looks to evolve how campus maintains compliance with the required research training needs.  Additionally, the group is compiling a list of projects that each advisory member’s organization is working on, or will work on, which has impact to UW’s research teams. The purpose of the project list compilation is to coordinate complimentary efforts and create communication efficiencies.

We will continue to provide updates to the program.  However, should you have questions about the program, projects or team, please feel free to email the Research Roadmap Advisory Group’s facilitator, Jackie Salgado at

*The Research Roadmap Advisory Group consists of members from the, Washington National Primate Research Center, UW Center for Commercialization (C4C), Office of Research, Office of Research Information Services, Office of Sponsored Programs, Management Accounting and Analysis, Grants and Contract Accounting, Human Subjects Division, UW-IT Information Management, UW-IT Decision Support Services, Environmental Health and Safety,Office of Animal Welfare, Biobehavioral Nursing and Health Systems, Office of Research and Graduate Education, Research & Graduate Education in the office of the Dean of Medicine,Comparative Medicine, and the Office of Planning and Budgeting.


Faculty Research Career Development Series  

Each month junior faculty, post docs and researchers join together to learn practical information about research compliance and program development. Presenters include senior faculty, directors and subject matter experts who share their hard-earned knowledge and are available for questions and consultation.  We meet on selected Fridays in Gerberding 142; faculty, post docs and researchers can attend in person or via webcast (administrators and staff are invited to participate via webcast only). See the website for a list of topics, upcoming schedule and links to archived sessions.


The Complex Proposals Management Group (CPMG)

Are you a PI planning on submitting a grant proposal that crosses disciplinary boundaries?  The Complex Proposals Management Group (CPMG) is available to consult on the proposal development and submission process for proposals that are large, collaborative, multi-investigator and multi-institutional.  We are here to help!

Over the past year, the CPMG has worked with nine proposal development teams to submit proposals involving over 30 internal partners and 30 external partners. 

For information, criteria to participate, a list of services, links to grant resources, or to request services, please visit the CPMG website at Contact us early so we can effectively assist you in the process.

Requests are reviewed by the CPMG and the Vice Provost for Research. CPMG commitments are based on the complexity of the proposal and staff availability.  Although it was previously indicated that grants totaling $2 million/year would be prioritized, we now have eliminated any dollar value criteria. At this time, CPMG services are provided at no charge.  



iSTAR Update            

iSTAR Org Metrics

iSTAR Organizational Metrics: Giving our researchers time back in their day!

Our mission is to create an outstanding climate of support for UW researchers. With that in the forefront of our minds, we prioritize and launch projects geared towards minimizing administrative burden to our researchers and research administrators in order to improve service to advance research (iSTAR).  We are currently working on key projects with all of our research administrative units involving increased automation, standardization of processes and transparency in requirements.

With each project that we launch, we will be analyzing how the outcomes impact campus.  We will gather and report this data on our Office of Research iSTAR website to share with you. As depicted below, we want our projects to save time, save money, enhance customer service and minimize liability/risk through increased compliance awareness and tools.


iStar Web site

New Look and Redesigned Webpage

Read about our high-level accomplishments in the areas of customer service, operational excellence, staff development, and resource optimization on the redesigned iSTAR Web site

Unit and Program Highlights

Complex Proposals Management Group (CPMG)

  • Submitted eight proposals.
  • Worked with over 25 internal collaborations; 25 external partners named.

Office of Research Information Services (ORIS)

  • Rebuilt terminal and virtual servers and began backup infrastructure rebuild for Office of
    Research-wide business continuity plan.

The Office of Sponsored Programs (OSP)

  • Developed a standard review matrix for no-cost extensions with SFI. This project provided guidance
    around the review, standardization of processing, and improved communication with PI and campus
    for extensions with SFI.
  • This joint project with ORIS provided consistency of treatment for proposals during the submission
     process. It also improved the process by ensuring quality submissions of proposals to sponsors.

Human Subjects Division (HSD)

  • Updates to two crucial HSD forms (13-11 and modification form) which will help reduce
     incomplete and incorrect submissions, reducing approval time.

Did you know?



Did you know that the Office of Research is in faces and exciting opportunities!

Dave Eaton to assume the position as Dean of the Graduate School

Effective March, 15, Dave Eaton will assume the position as Dean of the Graduate School. Eaton served as associate vice provost for research in the Office of Research since 2006. He has been an invaluable leader and has provided oversight on many of our initiatives and programs such as Bridge funding, limited submissions, and fostering collaboration, to name a few. Professor Carrie Hardwood will assume his duties in the Office of Research.  

Caroline Harwood to join the Office of Research as Associate Vice Provost

Caroline (Carrie) Harwood will be joining the Office of Research as associate Vice Provost when Dave Eaton leaves to assume his role as Dean of the Graduate School in mid-March. Carrie will oversee the limited submissions program, the VISIT program, and assist the Vice Provost in areas related to the administration of Centers and Institutes and other interdisciplinary research efforts.

Joe Giffels to join the Office of Research as Associate Vice Provost for Research Compliance

As Associate Vice Provost for Research Compliance, Joe Giffels will serve as the University's Institutional Official responsible for financial conflict of interest.  He will also assume responsibility for the outside professional work request process.  Joe will also be UW's point person for Research Compliance, working to coordinate the efforts of the many compliance operations campus-wide, encouraging increased communication and integration of activities intended to promote research integrity.

Associate Vice Provost Jeffrey Cheek, will be continuing in his role of Associate Vice Provost for Research Administration but will be focusing on operations and oversight and leadership of the Research Roadmap initiative.

Lynette Arias to Lead the Office of Sponsored Programs

Lynette Arias joined the Office of Research in January as Assistant Vice Provost for Research and Director of the Office of Sponsored Programs.  She joins UW most recently from 4 years as Associate Vice President for Sponsored Projects Administration at Columbia University, but has over 20 years of grants management experience, the majority of which took place in the Pacific Northwest.  With a focus on organizational development, process and systems improvements, Lynette has focused her first months on getting acquainted with the OSP staff and operation as well as the UW organization overall.  She has met with many of the schools and departments to begin to understand their goals and challenges in order to help focus OSP efforts in the most appropriate way in support of the research enterprise going forward.  Lynette welcomes additional and ongoing dialogue with UW researchers and research units and can be reached at



Streamlined Annual Report

Our new streamlined Annual Report is now available! One of the report highlights is the UW's impressive total of $1.471 billion for sponsored research funds. Since 1975, the University has been among the top five public and private universities nationally to receive federal research and training funds and is now ranked number one among public universities in the receipt of federal funds for science and engineering

Fact Sheet FY 2012

The University of Washington is preparing leaders of change and promoters of ideas, and we are developing a culture of collaboration. We are ranked number one among public universities nationally to receive federal research and training funds, and since 1975 has been in the top five for public and private universities. For FY 2012, we received $1.471 billion in sponsored research funds, tripling our research funding over the last 20 years. The most recent report from China's Shanghai Jiao Tong University ranked the UW 16 among the world's top universities (14 nationally). The Higher Education Evaluation & Accreditation Council of Taiwan, which measures the quality and impact of research endeavors, identified the UW as the top public university in overall ranking worldwide. See FY 2012 Fact Sheet.